Can I import from a spreadsheet?

Yes — paste CSV data (name, email, dietary needs, RSVP status columns) and the manager maps the fields automatically. Export back to CSV at any time.

Does it handle plus-ones?

Each guest entry supports an optional plus-one with name and contact. The headcount summary counts both primary guests and plus-ones separately.

Can I send RSVP emails from the tool?

The tool generates RSVP email templates and a tracking URL per guest, but sending requires your own email client or a mailing service — it does not send emails directly.

Guest List Manager | DevTools Surf

DevTools Surf

Example: Guest List Manager

A worked example, rendered from real sample data. Sign in to run the tool on your own input.

Input

Alice Chen | alice@example.com | yes | +1 | vegan | [Chen]
Robert Diaz | bob@example.com | yes | gluten-free
Bob Diaz | bob@example.com | maybe
Carla Reyes | carla@example.com | no
Dan Whitfield | 555 018 2299 | pending | nut allergy
Eve Nakamura | eve@example.com | yes | +2 | [Nakamura]
Frank Nakamura | yes | vegetarian | [Nakamura]
Grace Obi | grace@example.com | maybe | halal

Output

═══ Guest List ═══
Invitations:            8 lines
Invited heads:          11 (8 named + 3 plus-ones)
Households:             6
Response rate:          7/8 (88%)

═══ RSVP Status ═══
Attending:              7 heads (4 invitations)
Declined:               1 head (1 invitation)
Maybe:                  2 heads (2 invitations)
No reply yet:           1 head (1 invitation)

═══ Projected Attendance ═══
ℹ Projection assumptions are shown below and editable — they are planning estimates, not predictions.
Confirmed yes:          7 heads
Maybe conversion:       50% of 2 = 1
No-reply conversion:    60% of 1 = 1
Plan for:               9 heads
Catering safety:        10 heads at a 5% cushion

═══ Dietary Needs ═══
Gluten-free:            1 guest (11% of the 9 you are planning for)
Halal:                  1 guest (11% of the 9 you are planning for)
Nut allergy:            1 guest (11% of the 9 you are planning for)
Vegan:                  1 guest (11% of the 9 you are planning for)
Vegetarian:             1 guest (11% of the 9 you are planning for)

═══ Households ═══
Diaz:                       2 heads — Robert Diaz, Bob Diaz
Nakamura:                   4 heads — Eve Nakamura, Frank Nakamura
Chen:                       2 heads — Alice Chen
Obi:                        1 head — Grace Obi
Reyes:                      1 head — Carla Reyes
Whitfield:                  1 head — Dan Whitfield

═══ Data Quality ═══
⚠ Possible duplicate: Robert Diaz / Bob Diaz both normalise to "robert diaz".
ℹ 1 of those is a nickname variant (Bob/Robert style), not an exact repeat.
⚠ bob@example.com appears on
…

About Guest List Manager

Guest List Manager preview - Event Planning tool

Manage guest lists, RSVPs, dietary restrictions, and contact information. Part of the DevTools Surf developer suite. Browse more tools in the Event Planning collection.

Use Cases

Track wedding or large event RSVPs with guest names, dietary needs, and table assignments.
Manage corporate conference attendee lists with company, role, and contact information.
Generate a seating chart input file sorted by table number.
Track gift receipt and thank-you note status for each guest post-event.

Tips

Import contacts from a CSV export of your phone or email client to avoid retyping names and emails.
Use the dietary restriction filter to generate a separate catering brief without manually scanning the full list.
Set RSVP deadlines per group (family, colleagues, friends) and track response rates as the deadline approaches.

Fun Facts

The average US wedding guest list has 131 guests, according to The Knot's 2023 Real Weddings Study — down from 141 in 2019, largely due to venue cost increases.
Event planners use a 15-20% no-show buffer for corporate events (RSVPs are optimistic) and a 5% buffer for weddings (personal commitments have higher follow-through rates).
The term 'RSVP' is an abbreviation of the French phrase 'Répondez s'il vous plaît' (respond if you please). The tradition of written event replies dates to 17th-century French court etiquette.

FAQ

Can I import from a spreadsheet?: Yes — paste CSV data (name, email, dietary needs, RSVP status columns) and the manager maps the fields automatically. Export back to CSV at any time.
Does it handle plus-ones?: Each guest entry supports an optional plus-one with name and contact. The headcount summary counts both primary guests and plus-ones separately.
Can I send RSVP emails from the tool?: The tool generates RSVP email templates and a tracking URL per guest, but sending requires your own email client or a mailing service — it does not send emails directly.

Related Event Planning Tools

Event Planning Calculator Wedding Budget Planner Party Planner Venue Capacity Calculator Catering Calculator Seating Chart Generator Event Timeline Planner Decoration Budget Planner